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Legal Assistant/Secretary

Rubenstein Law
Boston, Massachusetts, United States

Company Overview

Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.

Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List in 2018 and 2019.

Job Summary

The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

  • Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
  • Research and locate all possible Defendants and Insurance coverage.
  • Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
  • Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
  • Schedule and maintain Attorney’s calendar.
  • Attend client meetings with Attorney.
  • Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.Β 
  • Preparing demands and closing statements.

Qualifications and Skills

  • One year minimum office experience.
  • Excellent customer service skills.
  • Strong multitasking skills, highly organized, and detail oriented.
  • Able to work at a fast pace with a heavy case volume (65-75 cases)


  • Paid Time Off (PTO) plus 8-paid holidays
  • Staff and Attorney bonuses
  • Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
  • Group and Optional Life insurance
  • Employee Assistance Programs
  • 401(k) with company matching