Office Manager & Human Resources Administrator

The Role

The Office Manager & Human Resources (HR) Administrator at Lawmatics will focus on supporting our existing employees, overseeing daily HR functions and managing office operations to ensure a productive and engaging work environment. This role is a fantastic opportunity for someone eager to work with a tight-knit team and contribute to the growth and success of our company.

The ideal candidate will be resourceful, enthusiastic, and willing to learn new skills, take on new challenges, and provide support on HR questions or issues. Reporting directly to leadership, this position is pivotal to the success and health of our team. It’s a perfect fit for an experienced professional looking to bring their expertise to a supportive and collaborative team.

This role requires on-site presence from Monday to Wednesday at our La Jolla, San Diego office, with the flexibility to work remotely on Thursday and Friday, role permitting.

What You’ll Do

Human Resources Functions:

• Manage and oversee daily human resources functions to support the well-being and needs of existing employees.
• Assist with recruiting, interviewing, the offer process, and pre-hire processes.
• Support employee onboarding to ensure compliance with local, state, and federal laws.
• Manage all employee lifecycle events, including performance management, performance improvement, promotions, and terminations as necessary.
• Manage the annual review processes for leaders and employees, providing training and guidelines where necessary.
• Train managers, partners, and employees on new regulations and company processes.
• Maintain HR records and documentation in compliance with company policies and regulations.
• Manage the firm's HR system, Gusto, including personnel files, employee PTO, and other leave requests.
• Develop and implement cost-effective strategies to promote employee engagement and morale within the allocated budget.

Office Management:

• Ensure the office environment is clean, organized, and conducive to optimal productivity.
• Set up and maintain office facilities, including coordinating supplies, snacks, and activities to enhance the employee experience.
• Oversee day-to-day office operations for maximum efficiency.
• Plan and organize employee appreciation and team-building activities, culture events, and initiatives to foster a sense of community and unity among employees.
• Provide administrative assistance to the CEO as needed.

What You'll Bring

• 5+ years of experience performing human resources functions (benefits administration, employee support, and more) required.
• 3+ years working in an office environment preferably in SaaS/technology.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to create a positive and productive work environment.
• Ability to work independently, multitask, and prioritize effectively.
• Experience supporting the recruiting and hiring process a plus.
• SHRM membership a plus.

The Opportunity

At Lawmatics, our mission is to enable lawyers to focus on being the best lawyer they can be — to focus on the practice of law, and leave the tedium of business operations to technology. That’s why we provide an intuitive, end-to-end client intake, CRM, and marketing automation platform for law firms, their employees, and their clients. Through our platform, clients of law practices experience a smooth, complication-free legal journey, with prompt and clear communication, relieving the burdens of complex legal challenges. With Lawmatics, law firms streamline their operations, impress clients, and win more business.

As an equal opportunity employer, we are proud to celebrate diversity and champion an inclusive workplace. No matter who you are, where you're from, who you love, how you think, or what you believe, all are encouraged to apply.

About Lawmatics

Lawmatics is the #1 CRM for law firms, offering marketing automation, legal client intake, performance analytics, and much more – all in one easy-to-use software. With Lawmatics, law firms streamline their operations, impress clients, and win more business.

As an equal opportunity employer, we are proud to celebrate diversity and champion an inclusive workplace. No matter who you are, where you're from, who you love, how you think, or what you believe, all are encouraged to apply.