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Part-Time Receptionist

Washington, Washington, United States

Location: Washington, DC
Schedule: 3:00 PM to 7:00 PM, additional hours as required
FLSA: Non-Exempt
Position Type: Part-Time

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a part-time Receptionist reporting to the Conference Services and Event Planning Manager.

The role will reside in the Washington, DC hours and work 3:00 p.m. to 7:00 p.m. Monday through Friday. The role will be responsible for handling the office reception areas, answering internal and external switchboard calls, and performing other general reception duties.  Receptionists are expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.  

Key responsibilities of this position include:

  • Greet, welcome and announce clients and visitors to the office.
  • Answer telephones (internal and external calls); take and transmit messages to office personnel, clients and visitors.
  • Assign visiting attorney offices maintain the log.
  • Serve as Receptionist for special office events (conferences, symposia, training programs), and direct outside visitors to their destinations.
  • Utilize EMS to book conference rooms for meetings.
  • Notify Office Administrator of security concerns.
  • Perform clerical and administrative projects as assigned by supervisor. 

Qualifications (Experience, Knowledge, Skills & Abilities):

  • High School Diploma or equivalent
  • Minimum of 2+ years’ experience as a receptionist, preferably in a law firm or other professional services environment
  • Extensive knowledge of and proficiency on telephone and voicemail systems, including basic and advanced functions
  • Articulate telephone manner and oral communication skills
  • Thorough knowledge of office procedures for conference room and food service scheduling
  • Ability to handle difficult situations with discretion, tact and diplomacy
  • Familiarity with office and firm personnel
  • Familiarity with office space (location of specific departments, offices, conference rooms, etc.)
  • Demonstrated professionalism, poise and confidence
  • Proficient knowledge of EMS a plus
  • Ability to operate office equipment and technology used on a regular basis, including computers and telephones
  • Ability to read, comprehend and follow instructions
  • Ability to respond to changing priorities
  • Ability to handle many tasks simultaneously
  • Ability to perform clerical tasks with a high degree of accuracy
  • Ability to work with a wide range of people in a team setting
  • Ability to establish effective working relationships with clients, vendors and others outside the firm
  • Ability to establish effective working relationships within the department, office and firm
  • Strong service orientation
  • Legible handwriting
  • Excellent organizational and record-keeping skills
  • Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility