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Clark Hill is seeking a Records Administrator/Backup Receptionist for its San Francisco office location. The Records Administrator/Backup Receptionist is responsible for providing records administrative support in addition to providing backup reception support for all day to day operations of the reception desk, as needed. This position is required to work onsite 5 days/week.
Records Administrator
- Data entry and maintenance
- Generate barcode file labels
- Organize file areas
- Prepare files for offsite storage
- Retrievals from offsite storage
- Scanning and saving documents to the system
- Knowledge of Elite Enterprise Records Management software a plus
- Accurate data entry skills a must
Backup Receptionist
- Provide backup Reception support for all day to day operations of the Reception desk
- Greet all clients and visitors to the firm, and contact the appropriate attorney, legal administrative assistant, paralegal or other staff member to announce their presence in an efficient manner
- Open, date stamp and distribute all unidentified mail as needed, and distribute office-wide emails if unable to identify the recipient of the correspondence
- Schedule conference rooms and arrange for set-up as needed
- Team with the primary Receptionist to ensure that appropriate levels of coverage are ensured and maintained at all times
- Assist with Hospitality and General Office Services duties
- Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, paralegals, or secretaries
Experience/Education & Knowledge/Skills/Abilities
- High school diploma or GED equivalent required
- High level of organizational skills, attention to detail, and the ability to multi-task
- Excellent communication skills, both verbal and written
- Excellent computer skills, with proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- High level customer service skills, and the ability to effectively communicate and interact with clients, guests, visitors and vendors
- Team player orientation
- Self-motivated with ability to work independently and to identify down-time projects
- Willingness to learn new skills and responsibilities
- Previous experience working in a law-firm or corporate legal department or records department preferred
- Ability to lift heavy boxes (35-50 pounds)
This is a full-time position with a schedule of 40 hours per week. The salary range for this position at the time of posting is $50,000-$60,000 annually. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
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