Records Specialist

Dykema Gossett, PLLC, a leading national law firm, is recruiting for an experienced Records Specialist for our office located in San Antonio.  This position is responsible for ensuring the accurate and timely collection and transfer of data. Ensuring the creation, maintenance, circulation/tracking, and disposition of client/matter files. Utilizing the Firm's automated Records Management System (RMS) and Document Management System (DMS); providing basic functional support to end users of the RMS system. This position will also perform general clerical duties such as assisting with filing, file creation, labeling, tracking, storage, purging physical files, retrieval of Firm files, and updating files in the RMS.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Creating files and inserts for Dykema Texas offices, mainly San Antonio, by following established procedures.
2. Sending files off-site, keeping them updated in Records Management System, and retrieving files from off-site storage upon request.
3. Keeping track of official files and their contents, whether electronic or paper.
4. Saving correspondence regarding transfers and departures in the Firm’s Document Management System (DMS)
5. Processing incoming electronic and physical records.
6. Assisting with transfers, closing, retention, and purging of files in accordance with Firm procedures.
7. Complying with Firm policies, procedures, and workflows relating to information storage and governance, and assisting with communicating these standards to Firm personnel.
8. Participating in special projects as requested.
9. Assisting Administrative Assistants with filing documents into physical and electronic files and workspaces.
10. Providing quality customer service.
11. Ensuring the appropriate deletion of files that have met retention.
12. Complete tasks associated with the inventory of records quarterly on the floors and within the file room(s).

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. Four to five years of post-high school training or equivalent work experience.
2. Minimum five years of recent information and records management experience.
3. Good communication skills, including verbal and written, as well as organizational skills. Attention to detail and accuracy.
4. Must be self-motivated and able to work independently with minimal supervision.
5. Working knowledge of computer software such as e-mail, word processing, and data entry.
6. Preferred, but not required - experience in NetDocuments and FileTrail.
7. Ability to lift and transport moderate to heavy boxes (30-50 pounds) by lifting, stooping, and bending.
8. Ability to organize and maintain electronic and physical files.
9. Ability to prioritize numerous tasks, adjust to changing priorities, and complete tasks promptly.

WHY YOU SHOULD APPLY:

Dykema offers an excellent salary and benefits package, including transportation assistance.  Dykema is committed to creating a diverse and inclusive work environment and is a proud equal opportunity employer. 

EEO STATEMENT:

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.