Job Description
Join the Legal Tech Revolution at Litera
Are you ready to shape the future of how law is practiced? At Litera, we’re on a mission to Raise The Bar™️ for the legal profession by delivering transformational and globally-trusted solutions to law firms and corporate legal teams worldwide. We’ve been a leader in legal tech innovation for 30 years and are leading the legal AI revolution to this day with most of the world’s largest law firms as our clients. If you’re passionate about building AI-forward solutions that scale globally and want your work to impact millions of legal professionals worldwide, this is your opportunity to be part of an extraordinary team that’s elevating the craft of law.
This position in based in Ahmedabad and candidates should reside within reasonable commuting distance, as this role requires on-site presence at least three days per week.
The Opportunity: We are seeking a detail-oriented and highly motivated Accounts Payable Specialist who is eager to contribute to the success of our exciting and fast-paced company.
The Accounts Payable Specialist is responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices, payments, and related activities. This role plays a critical part in maintaining financial accuracy and supporting smooth operations across multiple departments.
Key Responsibilities
- Invoice Processing: Accurately enter and process a wide range of vendor invoices in a timely manner, including handling multiple currencies and subsidiaries.
- Payment Processing: Schedule and execute payments in compliance with company policies and vendor terms.
- Vendor Management: Complete new vendor setup forms promptly and accurately; maintain effective communication with vendors and address inquiries professionally.
- Vendor Statement Reconciliation: Review and reconcile vendor statements, resolving discrepancies promptly.
- Month-End Close: Assist with closing activities, including validation of AP data and reporting.
- Monthly Accruals: Prepare and record accruals for outstanding invoices to ensure accurate financial statements.
- Vendor Queries: Respond to vendor inquiries within 48 hours, professionally and resolve issues efficiently.
- Compliance: Ensure adherence to internal controls, approval workflows, and accounting standards.
- Cross Department Collaboration: Work closely with procurement, finance, and other departments to maintain smooth operations.
- Reporting: Prepare weekly and monthly reports to ensure accurate and timely financial data; maintain daily MIS reports such as production schedules, audit logs, productivity trackers, quality trackers, and error logs.
- Internal Audit: Conduct sample audits and perform daily internal audits to validate compliance and accuracy of accounts payable transactions.
- Metrics Management: Maintain a strong understanding of key Accounts Payable metrics and use them to monitor performance and identify improvement opportunities.
- Process Management: Monitor daily volumes for the entire payables process; maintain exception logs for process-related issues to support knowledge retention.
- Continuous Improvement: Drive initiatives to enhance process efficiency and effectiveness; ensure all processes and activities are documented and reviewed according to defined timelines.
- Process Performance: Achieve individual and process Key Performance Indicators (KPIs) and adhere to Service Level Agreements (SLAs).
About You:
- 5+ years of Accounts Payable experience
- Ability to manage time effectively
- Effective at working in an international team, especially with the US and UK
- Willingness to work hours that overlap with the US time zone
- Strong focus on customer experience, both internal and external
- Experience with systems such as NetSuite and Salesforce are advantageous
- A strong desire to continuously learn new things
- Basic understanding of US and UK sales tax
- High attention to detail; works accurately, quickly, and possesses good organizational skills
- Preferably from an IT, Shared Services, or KPO background
- Job Type: Work from Office (WFO)
Why Join Litera?
- The company culture: We emphasize helping each other grow, doing the right thing always, and being part of a journey to amplify impact, creating an exciting and fulfilling work environment
- Commitment to Employees: Our people commitment is based on what employees love most about being part of the team, focusing on tools that matter to the difference-makers in the legal world and amplifying their impact
- Global, Dynamic, and Diverse Team: Our is a global company with ambitious goals and unlimited opportunities, offering a dynamic and diverse work environment where employees can grow, listen, empathize, and problem-solve together
- Comprehensive Benefits Package: Experience peace of mind with our health insurance, retirement savings plans, generous paid time off, and a supportive work-life balance. We invest in your well-being and future, ensuring a rewarding career journey
- Career Growth and Development: We provide career paths and opportunities for professional development, allowing employees to progress through various technical and leadership role
Litera is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.