Talent Acquisition Coordinator

Job Description

Join the Legal Tech Revolution at Litera

Are you ready to shape the future of how law is practiced? At Litera, we’re on a mission to Raise The Bar™️ for the legal profession by delivering transformational and globally-trusted solutions to law firms and corporate legal teams worldwide. We’ve been a leader in legal tech innovation for 30 years and are leading the legal AI revolution to this day with most of the world’s largest law firms as our clients. If you’re passionate about building AI-forward solutions that scale globally and want your work to impact millions of legal professionals worldwide, this is your opportunity to be part of an extraordinary team that’s elevating the craft of law.

As part of our strategic growth and commitment to fostering collaboration and operational excellence, we are transitioning to a hybrid working model. This position is based in Raleigh, North Carolina or Austin, Texas and candidates should reside within reasonable commuting distance, as this role requires on-site presence at least three days per week. This hybrid approach enables us to build a collaborative and innovative work environment while maintaining the flexibility that supports both productivity and work-life balance. We are actively seeking talented individuals to join our team in this exciting new phase of growth.

Overview: As a Talent Acquisition Coordinator at Litera, you will be part of a dynamic team that is passionate about driving innovation in the legal technology space. You will have the opportunity to work with cutting-edge tools and collaborate with industry experts to deliver solutions that make a real difference in the legal profession.

The Talent Acquisition Coordinator plays a critical role in supporting the end-to-end hiring process by ensuring operational excellence, compliance, and a seamless experience for candidates, hiring managers, and recruiters. This role partners closely with Talent Acquisition Advisors, Hiring Managers, HR, and external vendors to keep hiring processes moving efficiently and accurately.

Key Responsibilities:

• Ensure hiring activities align with company policies, compliance requirements, and employment regulations
• Manage Form I-9 submissions during the onboarding process. Manage the end-to-end background check process for candidates, including tracking status, following up on outstanding items, and escalating issues when needed
• Audit recruiting activity and data within the ATS to ensure accuracy, consistency, and compliance. Support recruiting metrics and reporting by ensuring data integrity and timely updates
• Manage the candidate assessment process including Personality Assessments and CPATs, ensuring proper distribution, tracking completion, and reporting results
• Support recruiters with job posting logistics, interview scheduling, offer preparation, and light sourcing activities as time allows. Manage LinkedIn Recruiter licenses and paid job posting
• Identify gaps, inefficiencies, or risks in recruiting processes and recommend improvements
• Document recruiting processes, workflows, and standard operating procedures
• Contribute to continuous improvement initiatives focused on speed, quality, and candidate experience

Qualifications:

• 2 or more years of experience in Talent Acquisition coordination, recruiting operations, or HR support
• Experience working in an Applicant Tracking System. Workday, a plus
• Experience managing background checks, Form I-9s, and hiring-related compliance processes
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Clear, professional communication skills and the ability to partner effectively with recruiters, hiring managers, HR, and vendors
• High attention to detail with a proactive approach to problem-solving and process improvement

Why Join Litera?

• The company culture: We emphasize helping each other grow, doing the right thing always, and being part of a journey to amplify impact, creating an exciting and fulfilling work environment
• Commitment to Employees: Our people commitment is based on what employees love most about being part of the team, focusing on tools that matter to the difference-makers in the legal world and amplifying their impact
• Global, Dynamic, and Diverse Team: Our is a global company with ambitious goals and unlimited opportunities, offering a dynamic and diverse work environment where employees can grow, listen, empathize, and problem-solve together
• Comprehensive Benefits Package: Experience peace of mind with our health insurance, retirement savings plans, generous paid time off, and a supportive work-life balance. We invest in your well-being and future, ensuring a rewarding career journey.
• Career Growth and Development: We provide career paths and opportunities for professional development, allowing employees to progress through various technical and leadership roles